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2. Users and Groups

In Part 1 of this Workbook we dove head first into users types, roles, and groups. Now that we are swimming in all things site privacy, it's a good idea we review the middle level of the umbrella so that by the end of this section, all levels of security are clearly defined and connected. Lets review.

User Types

There are three types of users within MindTouch:

  1. Anonymous Users
    • anonymous visitors who can only consume (i.e. view) pubic content.
    • able to view and rate publicly facing articles.
       
  2. Community Members
    • ​your end-users who can only consume (i.e. view) public and permissioned content.
    • able to log in, view and rate articles, and provide feedback.
       
  3. Pro Members
    • ​your internal users who can contribute to content.
    • same abilities as a Community Member, though in addition can create, edit, and subscribe to pages.

Whether your site is set to Public or Private determines what user types will have access.

Pro Member Roles

None Viewer Draft Contributor Author Editor Admin
  • Log in 
  • View pages
  • Subscribe to pages
  • Rate articles
  • Create drafts
  • Edit drafts
  • Delete drafts
  • Publish drafts
  • Create pages
  • Edit pages
  • Copy pages
  • Move pages
  • Tag pages
  • Unpublish pages
  • Delete pages
  • Restrict page access
  • Content management reports
  • Access control panel
  • View site-wide reports
  • Full site admin (no restrictions)

User Groups

Creating user groups will allow you to control access to pages and to minimize user management: 

  • Set up teams of collaborators and contributors and assign specific levels of access.
  • Keep proprietary or sensitive information from users who don't need visibility or access.
  • Avoid time-consuming user management. (Groups allow administrators to apply user changes globally via the control panel instead of having to make changes to individual pages.) 
If your site contains semi-public, semi-private and/or private pages, we recommend configuring users and groups with the role of Viewer in the control panel, since higher permissions can always be added on individual pages or sections later as needed. Also note that the highest group role assigned (whether assigned in the control panel or on the page) always takes precedence on that page.

Group Role 

If your site contains semi-public, semi-private and/or private pages, we recommend configuring users and groups with the role of Viewer in the control panel, since higher permissions can always be added on individual pages or sections later as needed. Also note that the highest group role assigned (whether assigned in the control panel or on the page) always takes precedence on that page.

View Extended Documentation

Connecting the dots

User types, pro member roles, and groups all play a part in site security. Each listed in itself dictates a form of security whether your site is public or private. A few questions you may ask yourself when determining who can see what and who can do what:

  • Do I want Google to index this content?
  • Is there proprietary information I should restrict to a particular user? Or group?
  • Who am I giving permission to contribute content?
  • Will I be restricting sections of my site to a particular user or group to make edits?

Good refresher? Lets keep going! The next section will break down page specific restrictions. This will allow you to get even more granular with page/section visibility and contributing rights.

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