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Kareo Help Center

Edit Provider and Staff Office Hours

As schedules and hours change for your providers and staff, you can easily update them under Calendar Settings so that they are accurately reflected in the Calendar.


Navigate to Office Hours

  1. Hover over the Platform  icon and click Calendar. The Calendar opens.
  2. Click Calendar Settings.
  3. Click Office Hours on the left menu.


Edit Office Hours for Providers and Staff

  1. Providers: To change a provider's Office Hours, click Edit to the right of the provider name.
  2. Staff: Under Staff Office Hours, click Edit to the right of the staff name to change existing Office Hours.
  3. Enter information in the Office Hours window to set Office Hours and Breaks:
    • Quick Pre-Sets:
      • Select M-F, 9am-5pm to quickly create pre-set office hours for each day of the week. Once applied, these hours can be customized as needed.
      • Click Blank Slate to clear all office hours and start over.
    • Time Slots: Click +Time Slot and enter the hours and location to add an in-office time slot to the calendar. Multiple Time Slots can be created for each day.
    • Breaks: Click +Break to add a break time slot. Enter in the length, description, and time when the Break starts. Multiple Breaks can be created for each day.
  4. Continue adding Office Hours for each day of the week. Do not add Time Slots or Breaks on days that the staff member is not in the office.
  5. Click the trash icon to remove a Time Slot or Break.
  6. Click Save & Finish when done.